SENATE BILL 388

46th legislature - STATE OF NEW MEXICO - second session, 2004

INTRODUCED BY

H. Diane Snyder

AN ACT

RELATING TO CAPITAL OUTLAY; CREATING A PERMANENT JOINT INTERIM LEGISLATIVE CAPITAL PROJECTS REVIEW COMMITTEE; PROVIDING DUTIES; PROVIDING FOR STANDARDS AND GUIDELINES FOR CAPITAL PROJECT FUNDING; MAKING AN APPROPRIATION; DECLARING AN EMERGENCY.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF NEW MEXICO:

     Section 1. SHORT TITLE.--This act may be cited as the "Capital Projects Review Act".

     Section 2. FINDINGS AND PURPOSE.--

          A. The legislature finds that:

                (1) the cost of needed state and local capital improvement and infrastructure projects annually exceeds the available funding resources;

                (2) it has become difficult during legislative sessions to adequately evaluate and prioritize proposed capital outlay projects to ensure that available resources are expended in the most cost-effective manner; and

                (3) the legislature's current system for evaluating and prioritizing proposed capital outlay projects could be improved by the creation of a joint interim capital projects committee to make recommendations to the legislature on funding priorities.

          B. The purpose of the Capital Projects Review Act is to create a joint interim capital projects review committee to work with architectural, engineering, finance and other experts in the public and private sectors to evaluate and prioritize proposed statewide and local capital outlay projects and to monitor projects authorized by the legislature to ensure that appropriations are expended in the most cost-effective manner.

     Section 3. DEFINITIONS.--As used in the Capital Projects Review Act:

          A. "capital project" means repair, alteration, demolition, renovation or construction of a public building or other public works; purchase of land; acquisition of capital equipment of a long-term nature; acquisition of furniture as part of a renovation or construction project; and

          B. "committee" means the capital projects review committee.

     Section 4. CAPITAL PROJECTS REVIEW COMMITTEE CREATED--MEMBERSHIP--APPOINTMENT--VACANCIES.--

          A. The "capital projects review committee" is created as a permanent joint interim legislative committee. The committee shall be composed of twelve members, six members appointed by the speaker of the house of representatives and six members appointed by the senate president pro tempore. Members shall be appointed from each house so as to give the two major political parties equal representation on the committee. Minority members shall be appointed by the speaker or the president pro tempore only from recommendations made by the minority floor leader of the respective house, although the speaker and president pro tempore shall retain the right to reject any such recommendations.

          B. Members shall be appointed for terms of two years and shall serve from the time of their appointment until the end of the legislature for which appointed. The term of any member shall terminate when the member ceases to be a member of the legislature. Vacancies on the committee shall be filled for the unexpired term by appointment by the respective appointing authority from the same house and the same party from which their predecessors were appointed and subject to the same recommendations.

          C. For the 2004 interim, the chairman shall be a senate member and the vice chairman shall be a house member. The appointing authority of each house shall exercise its appointing authority by naming the chairman or vice chairman, respectively, on an alternating basis annually.

          D. At the request of the chairman, a member may be removed from the committee by the appointing authority for nonattendance according to New Mexico legislative council policy.

          E. No action shall be taken by the committee if a majority of the total membership from either house on the committee rejects the action.

     Section 5. SUBCOMMITTEES.--Subcommittees may be created only by majority vote of all members appointed to the committee. A subcommittee shall be composed of at least one member from the house of representatives and one member from the senate, and at least one member of the minority party shall be a member of the subcommittee. All meetings and expenditures of a subcommittee shall be approved by the full committee in advance of the meeting or expenditure, and the approval shall be shown in the minutes of the committee.

     Section 6. COMMITTEE DUTIES.--The committee shall:

          A. direct the work of its staff and contractors;

          B. adopt standards and guidelines for evaluating requests for capital project funding;

          C. adopt a standard capital project request form that includes the information required by staff and the committee to evaluate requests;

          D. prioritize capital project funding requests based on the standards and guidelines and make recommendations to the legislature for funding the prioritized projects; and

          E. require periodic reports from state agencies, institutions and instrumentalities that receive funding for state and local capital projects to ensure that funded capital projects are implemented in a cost-effective manner and consistent with the purpose of the appropriation, that projects are proceeding in a timely manner and that money is reverted to the funding source of the project in a timely manner.

     Section 7. STAFF.--

          A. The staff for the committee shall be provided by the legislative council service.

          B. The legislative council service may:

                (1) subject to legislative appropriation, appoint and employ such professional, technical and clerical assistance as it and the committee deem necessary to carry out the provisions of the Capital Projects Review Act; and

                (2) enter into contracts for professional, technical or clerical assistance as necessary to carry out the provisions of the Capital Projects Review Act.

          C. At the direction of the committee, the assigned staff of the committee shall:

                (1) conduct research and studies to improve the planning and prioritizing of capital projects and the allocation of available resources;

                (2) receive requests for capital project funding from legislators, state agencies and political subdivisions and investigate and evaluate them in accordance with standards and guidelines adopted by the committee and make recommendations to the committee concerning the efficacy of proposed projects;

                (3) conduct ongoing reviews of state and local infrastructure capital improvement plans and report to the committee;

                (4) monitor expenditures of capital project appropriations and report to the committee; and

                (5) perform such other duties as requested by the committee.

     Section 8. EVALUATION AND PRIORITIES.--The staff and committee shall consider the following when evaluating and prioritizing capital project requests:

          A. critical needs of the state;

          B. whether the project meets a critical need;

          C. whether the project is needed to address a health and safety concern;

          D. a project's priority on either a state or local capital improvement plan;

          E. consideration of the ability to phase the project if necessary and the availability of funding to complete at least one full, workable project phase;

          F. the ability of the ultimate governmental recipient to provide adequate staff and funding for operations and maintenance;

          G. the expected life of the project; 

          H. whether there are alternatives to the capital project as requested;

          I. whether a requested renovation project will forestall substantial capital outlay costs in the future;

          J. the availability of sources other than state funding for the capital project, including matching funds;

          K. the most appropriate funding source for types of projects; and

          L. other considerations determined by the committee.

     Section 9. CERTAIN PROJECTS EXEMPT FROM COMMITTEE REVIEW.--Unless otherwise provided by law, the following proposed capital projects are exempt from committee review:

          A. capital projects funded pursuant to the Public School Capital Outlay Act;

          B. capital projects that will be funded by loans or grants from the New Mexico finance authority; and

          C. capital projects authorized by the legislature that are specifically excluded by law from the provisions of the Capital Projects Review Act.

     Section 10. INTERAGENCY COOPERATION.--

          A. Each agency, institution and instrumentality of the state and its political subdivisions shall, upon request, assist the committee in evaluating and monitoring capital projects. The committee shall cooperate with the legislative finance committee, the department of finance and administration, the general services department, the department of environment, the department of transportation, the community assistance council, the commission on higher education, other state agencies and the New Mexico finance authority in carrying out the provisions of the Capital Projects Review Act.

          B. The agencies that fund exempt capital projects or that approve capital project funding that have not been evaluated by the committee, including community development projects, transportation projects and loan or grant fund projects, shall provide timely reports to the committee that describe those projects and provide funding amounts and other information requested by the committee to ensure interagency coordination in the evaluation and funding of capital projects.

     Section 11. REPORT.--The committee shall make a report of its priority listing of capital projects and other findings and recommendations for the consideration of the legislature by December 1 of each year.

     Section 12. APPROPRIATION.--Three hundred thousand dollars ($300,000) is appropriated from the general fund to the legislative council service for expenditure in fiscal years 2004 and 2005 to reimburse the per diem and mileage expenses of the capital projects review committee members and to pay the staff and other expenses of the committee, including professional services of architects and engineers. Payments from the appropriation shall be made on warrants drawn by the secretary of finance and administration on vouchers signed by the director of the legislative council service or his authorized representative. Any unexpended or unencumbered balance remaining at the end of fiscal year 2005 shall revert to the general fund.

     Section 13. EMERGENCY.--It is necessary for the public peace, health and safety that this act take effect immediately.

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