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F I S C A L I M P A C T R E P O R T

SPONSOR:	Garcia		DATE TYPED:	02/05/02		HB
SHORT TITLE:		Dona Ana County Clerk’s Records				SB	104/aSRC
					ANALYST:		Woodlee

APPROPRIATION

Appropriation Contained

Estimated Additional Impact

Recurring

or Non-Rec

Fund

Affected

FY02

FY03

FY02

FY03

$200.0

Recurring

General Fund

(Parenthesis ( ) Indicate Expenditure Decreases)

SOURCES OF INFORMATION

Secretary of State

SUMMARY

Synopsis of SRC Amendment

The Senate Rules Committee amendment to Senate Bill 104 changes the responsible agency from the Secretary of State to the Local Government Division of the Department of Finance and Administration.

Synopsis of Original Bill

Senate Bill 104 appropriates $200.0 from the general fund to the Secretary of State to restore and protect records in the Dona Ana County Clerk’s Office.

Significant Issues

The Secretary of State indicates that there is a lack of resources for document preservation and restoration within the agency. The expertise for such activity is primarily found within the State Commission of Public records. In addition, the activity could take place within the county itself with an appropriation to the Local Government Division of the Department of Finance and Administration.

FISCAL IMPLICATIONS

The appropriation of $200.0 contained in this bill is a recurring expense to the general fund. Any unexpended or unencumbered balance remaining at the end of fiscal year 2003 shall revert to general fund.

ADMINISTRATIVE IMPLICATIONS

The agency does not have the expertise in record preservation and restoration currently. There may be a significant administrative impact due to the unfamiliarity of such activity.

MW/ar