44th legislature - STATE OF NEW MEXICO - second session, 2000

RELATING TO STATE EXPENSES; AMENDING THE PER DIEM AND MILEAGE ACT TO FEDERAL PER DIEM AND MILEAGE LEVELS; AMENDING A SECTION OF THE NMSA 1978.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF NEW MEXICO:

Section 1. Section 10-8-4 NMSA 1978 (being Laws 1963, Chapter 31, Section 3, as amended) is amended to read:

"10-8-4. PER DIEM AND MILEAGE RATES--IN LIEU OF PAYMENT.--

A. Notwithstanding any other specific law to the contrary and except as provided in Subsection I of this section, every nonsalaried public officer shall receive either reimbursement pursuant to the provisions of Subsection K or L of this section or [up to seventy-five dollars ($75.00)] per diem expenses equal to the internal revenue service per diem rate for the destination or the closest point of lodging to the destination point for the month and year in which the travel or lodging occurs:

(1) for each board or committee meeting attended; or

(2) for each day spent in discharge of official duties for travel within the state but away from his home.

Nonsalaried public officers who travel to attend a board or committee meeting may elect to be reimbursed per diem under either Paragraph (1) or (2) of this subsection.

B. Every salaried public officer or employee who is traveling within the state but away from his home and away from his designated post of duty on official business shall receive either reimbursement pursuant to the provisions of Subsection K or L of this section or:

(1) [up to sixty-five dollars ($65.00)] per diem expenses equal to the internal revenue service per diem rate for the destination or the closest point of lodging to the destination point for the month and year in which the travel or lodging occurs for each day spent in the discharge of his official duties for a salaried public officer or employee of a local public body or state agency [If the secretary finds that a per diem allowance of sixty-five dollars ($65.00) is inadequate for reimbursement of expenses in any municipality of this state, the secretary may authorize the reimbursement of per diem for travel to such municipality not to exceed seventy-five dollars ($75.00)]; or

(2) [up to sixty-five dollars ($65.00)] per diem expenses equal to the internal revenue service per diem rate for the destination or the closest point of lodging to the destination point for the month and year in which the travel or lodging occurs for each day spent in the discharge of his official duties for a salaried public officer or employee of a public post-secondary educational institution. [If the governing board finds that a per diem allowance of sixty-five dollars ($65.00) is inadequate for reimbursement of expenses in any municipality of this state, the governing board may authorize the reimbursement of per diem for travel to such municipality not to exceed seventy-five dollars ($75.00).]

C. Every public officer or employee shall receive either reimbursement pursuant to the provisions of Subsection K or L of this section or:

(1) for public officers or employees of a state agency or local public body, [up to seventy-five dollars ($75.00)] per diem expenses equal to the internal revenue service per diem rate for the destination or the closest point of lodging to the destination point for the month and year in which the travel or lodging occurs for each day of travel outside the state on official business. [If the secretary finds that a per diem allowance of seventy-five dollars ($75.00) is inadequate for out-of-state travel to a geographical area, the secretary may authorize per diem not to exceed ninety-five dollars ($95.00) for out-of-state travel to such geographical area; provided that] The secretary may authorize per diem for travel to a locality inside or outside the continental United States for a public officer or employee who is reimbursed solely from federal funds [in accordance with the rate allowed by the federal government for travel to that locality] equal to the internal revenue service per diem rate for the destination or the closest point of lodging to the destination point for the month and year in which the travel or lodging occurs. In lieu of per diem, persons trained in the field of accountancy and performing duties in that field of training as an employee while assigned for periods exceeding three weeks per assignment to travel out of state on official business may receive either reimbursement pursuant to the provisions of Subsection L of this section or actual expenses not to exceed [ninety-five dollars ($95.00) per day] a rate to be set by the department of finance and administration that shall not exceed the internal revenue service per diem rate plus ten percent. Expenses shall be substantiated in accordance with rules promulgated by the department of finance and administration. The secretary may promulgate rules defining what constitutes out-of-state travel for purposes of the Per Diem and Mileage Act; or

(2) for public officers or employees of a public post-secondary educational institution, [up to seventy-five dollars ($75.00)] per diem expenses equal to the internal revenue service per diem rate for the destination or the closest point of lodging to the destination point for the month and year in which the travel or lodging occurs for each day of travel outside the state on official business. [If the governing board finds that a per diem allowance of seventy-five dollars ($75.00) is inadequate for out-of-state travel to a geographical area, the governing board may authorize per diem not to exceed ninety-five dollars ($95.00) for out-of-state travel to such geographical area; provided that] The governing board may authorize per diem for travel to a locality inside or outside the continental United States for a public officer or employee who is reimbursed solely from federal funds [in accordance with the rate allowed by the federal government for travel to that locality] equal to the internal revenue service per diem rate for the destination or the closest point of lodging to the destination point for the month and year in which the travel or lodging occurs. Expenses shall be substantiated in accordance with rules promulgated by the governing board. The governing board may promulgate rules defining what constitutes out-of-state travel for purposes of the Per Diem and Mileage Act.

D. Every public officer or employee shall receive [twenty-five cents ($.25) a mile] the internal revenue standard mileage rate for each mile traveled in a privately owned vehicle or forty cents ($.40) a mile for each mile traveled in a privately owned airplane if the travel is necessary to the discharge of his official duties and if the private conveyance is not a common carrier; provided, however, that only one person shall receive mileage for each mile traveled in a single privately owned vehicle or airplane except in the case of common carriers, in which case the person shall receive the cost of the ticket in lieu of the mileage allowance.

E. The per diem and mileage or per diem and cost of tickets for common carriers paid to salaried public officers or employees is in lieu of actual expenses for transportation, lodging and subsistence.

F. In addition to the in-state per diem set forth in this section, the department of finance and administration, by regulation, may authorize a flat subsistence rate in the amount set by the legislature in the general [appropriations] appropriation act for commissioned officers of the New Mexico state police in accordance with rules and regulations promulgated by the department of finance and administration.

G. In lieu of the in-state per diem set in Subsection B of this section, the department of finance and administration may, by regulation, authorize a flat monthly subsistence rate for certain employees of the state highway and transportation department, provided that the payments made under this subsection shall not exceed the maximum amount that would be paid under Subsection B of this section.

H. Per diem received by nonsalaried public officers for travel on official business or in the discharge of their official duties, other than attending a board or committee meeting, and per diem received by public officers and employees for travel on official business shall be prorated in accordance with regulations of the department of finance and administration or the governing board.

I. The provisions of Subsection A of this section do not apply to payment of per diem expense to a nonsalaried public official of a municipality for attendance at board or committee meetings held within the boundaries of the municipality.

J. In addition to any other penalties prescribed by law for false swearing on an official voucher, it shall be cause for removal or dismissal from office.

K. With prior written approval of the secretary or the secretary's designee or the local public body, a nonsalaried public officer of a state agency or local public body, salaried public officer of a state agency or local public body or salaried employee of a state agency or local public body is entitled to per diem expenses under this subsection and shall receive:

(1) reimbursement for actual expenses for lodging; and

(2) reimbursement for actual expenses for meals not to exceed [twenty-two dollars fifty cents ($22.50)] forty dollars ($40.00) per day.

L. With prior written approval of the governing board or its designee, a nonsalaried public officer of a public post-secondary educational institution, a salaried public officer of a public post-secondary educational institution or a salaried employee of a public post-secondary educational institution is entitled to per diem expenses under this subsection and shall receive:

(1) reimbursement for actual expenses for lodging; and

(2) reimbursement for actual expenses for meals not to exceed [twenty-two dollars fifty cents ($22.50)] forty dollars ($40.00) per day."