0001| SENATE BILL 181 | 0002| 42ND LEGISLATURE - STATE OF NEW MEXICO - SECOND SESSION, | 0003| 1996 | 0004| INTRODUCED BY | 0005| CYNTHIA NAVA | 0006| | 0007| | 0008| | 0009| FOR THE LEGISLATIVE EDUCATION STUDY COMMITTEE | 0010| | 0011| AN ACT | 0012| RELATING TO PUBLIC SCHOOLS; REQUIRING THE STATE DEPARTMENT OF | 0013| PUBLIC EDUCATION TO ENACT PROCEDURES TO ENSURE THAT SCHOOL | 0014| DISTRICTS COMPLY WITH ACCOUNTING AND BUDGETING REGULATIONS; | 0015| DIRECTING THE STATE DEPARTMENT OF PUBLIC EDUCATION TO ENACT | 0016| REGULATIONS REQUIRING SCHOOL DISTRICTS TO SUBMIT ANNUAL | 0017| ACCOUNTING AND BUDGETING REPORTS; AMENDING THE PUBLIC SCHOOL | 0018| CODE. | 0019| | 0020| BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF NEW MEXICO: | 0021| Section 1. Section 22-8-5 NMSA 1978 (being Laws 1967, | 0022| Chapter 16, Section 59, as amended) is amended to read: | 0023| "22-8-5. MANUAL OF ACCOUNTING AND BUDGETING.-- | 0024| A. The department shall compile and publish a manual | 0025| prescribing detailed regulations for a uniform system of | 0001| accounting and budgeting of funds for all public schools and | 0002| school districts of the state. The manual of regulations and | 0003| any revision or amendments there to shall become effective only | 0004| upon approval by the state board ~~[of education]~~ and the | 0005| legislative finance committee, filing with the state records | 0006| center and publication. A copy shall also be filed with the | 0007| department of finance and administration. | 0008| B. All public schools and school districts shall | 0009| comply with the regulations prescribed in the manual of | 0010| accounting and budgeting and shall, upon request, submit | 0011| additional reports concerning finances to the department. In | 0012| addition, upon request, all public schools and school districts | 0013| shall file reports with the department containing pertinent | 0014| details regarding applications for federal money or federal | 0015| grants-in-aid or regarding federal money or federal grants-in-aid received, including but not limited to details of programs, | 0016| matching funds, personnel requirements, salary provisions and | 0017| program numbers, as indicated in the catalog of federal domestic | 0018| assistance, of the federal funds applied for and of those | 0019| received. | 0020| C. The department shall develop procedures for | 0021| ensuring that local school districts comply with the regulations | 0022| prescribed in the manual of accounting and budgeting. The | 0023| department shall require local school districts to submit | 0024| annually a report on the district's internal control policies | 0025| and procedures. The report shall be submitted with each budget | 0001| request required pursuant to Section 22-8-12.1 NMSA 1978, | 0002| include information on the internal control structure for all | 0003| school district transactions and specify the individuals | 0004| involved in the accounting and budgeting process during the | 0005| accounting cycle. | 0006| ~~[C.]~~ D. Upon request by the department of | 0007| finance and administration, the legislative finance committee or | 0008| the legislative education study committee, the ~~[state]~~ | 0009| department ~~[of public education]~~ shall timely furnish | 0010| information and data obtained from public schools and school | 0011| districts pursuant to Subsection B of this section." | 0012| - 3 - | 0013| | 0014| FORTY-SECOND LEGISLATURE | 0015| SECOND SESSION, 1996 | 0016| | 0017| | 0018| FEBRUARY 9, 1996 | 0019| | 0020| Mr. President: | 0021| | 0022| Your COMMITTEES' COMMITTEE, to whom has been referred | 0023| | 0024| SENATE BILL 181 | 0025| | 0001| has had it under consideration and finds same to be GERMANE, PURSUANT | 0002| TO SENATE EXECUTIVE MESSAGE NUMBER 13, and thence referred to the | 0003| SENATE EDUCATION COMMITTEE. | 0004| | 0005| Respectfully submitted, | 0006| | 0007| | 0008| | 0009| | 0010| __________________________________ | 0011| SENATOR MANNY M. ARAGON, Chairman | 0012| | 0013| | 0014| | 0015| Adopted_______________________ Not Adopted_______________________ | 0016| (Chief Clerk) (Chief Clerk) | 0017| | 0018| | 0019| Date ________________________ | 0020| | 0021| | 0022| | 0023| S0181CC1 | 0024| | 0025| FORTY-SECOND LEGISLATURE | 0001| SECOND SESSION, 1996 | 0002| | 0003| | 0004| February 10, 1996 | 0005| | 0006| Mr. President: | 0007| | 0008| Your EDUCATION COMMITTEE, to whom has been referred | 0009| | 0010| SENATE BILL 181 | 0011| | 0012| has had it under consideration and reports same with recommendation that | 0013| it DO PASS. | 0014| | 0015| Respectfully submitted, | 0016| | 0017| | 0018| | 0019| __________________________________ | 0020| Carlos R. Cisneros, Chairman | 0021| | 0022| | 0023| | 0024| Adopted_______________________ Not Adopted_______________________ | 0025| (Chief Clerk) (Chief Clerk) | 0001| | 0002| | 0003| | 0004| Date ________________________ | 0005| | 0006| | 0007| The roll call vote was 6 For 0 Against | 0008| Yes: 6 | 0009| No: 0 | 0010| Excused: Carraro, Duran, Lyons, Scott | 0011| Absent: None | 0012| | 0013| | 0014| S0181ED1 | 0015| FORTY-SECOND LEGISLATURE | 0016| SECOND SESSION | 0017| | 0018| | 0019| February 11, 1996 | 0020| | 0021| | 0022| SENATE FLOOR AMENDMENT number _______ to SENATE BILL 181 | 0023| | 0024| Amendment sponsored by Senator Cynthia Nava | 0025| | 0001| | 0002| 1. On page 3, line 6, after the period insert "Additionally, prior | 0003| to the approval of temporary budgets, the department shall advise each | 0004| local school district and the state auditor of the minimum requirements | 0005| for independent school district audits for the ensuing fiscal year.". | 0006| | 0007| | 0008| | 0009| | 0010| __________________________ | 0011| Cynthia Nava | 0012| | 0013| | 0014| | 0015| Adopted ___________________ Not Adopted _____________________ | 0016| (Chief Clerk) (Chief Clerk) | 0017| | 0018| | 0019| Date _________________ | 0020| State of New Mexico | 0021| House of Representatives | 0022| | 0023| FORTY-SECOND LEGISLATURE | 0024| SECOND SESSION, 1996 | 0025| | 0001| | 0002| February 14, 1996 | 0003| | 0004| | 0005| Mr. Speaker: | 0006| | 0007| Your EDUCATION COMMITTEE, to whom has been referred | 0008| | 0009| SENATE BILL 181, as amended | 0010| | 0011| has had it under consideration and reports same with | 0012| recommendation that it DO PASS. | 0013| | 0014| Respectfully submitted, | 0015| | 0016| | 0017| | 0018| | 0019| Samuel F. Vigil, Chairman | 0020| | 0021| | 0022| Adopted Not Adopted | 0023| (Chief Clerk) (Chief Clerk) | 0024| | 0025| Date | 0001| | 0002| The roll call vote was 7 For 0 Against | 0003| Yes: 7 | 0004| Excused: Dolliver, Nicely, Weeks, SM Williams, Wright | 0005| Absent: None | 0006| | 0007| | 0008| S0181EC1 |